MoA and Rules/Bye-laws of the Society/Trust/Company
sponsoring AIET
Trust
Deed Attachment:
Objects,
governance structure, powers of the governing body
Terms and conditions:
1)
The
Governing Body should meet at least twice in a year to look after issues of the
institute
2)
The
Governing Body will frame policies and procedures relating to the institutional
issues.
3)
Governing
Body is responsible to meet all mandatory requirement as prescribed by the
AICTE, New Delhi, Govt. of Odisha, Affiliating university, Accreditation bodies
like NBA, NAAC, etc
4)
Chairman,
Governing Body is the
supreme authority of the institute. He is answerable to all issues of the institute.
5)
All correspondences of the Governing
Body will be made by Principal-cum-Member
Secretary.
6)
The assignment is purely temporary and valid until the new GB is reconstituted.
7)
The assignment is purely on honorary basis.
8)
1st class TA and DA as admissible by Central Govt. will be paid for attending the Governing Body meeting.
9)
At
least 3 star accommodations will be provided during the stay at Bhubaneswar in
the tour attending the Governing Body meeting.
10)
The
institution vehicle wills pickup and drop at the place of your own or hotel
staying in the tour for attending the Governing Body Meeting.
Importance, Role and Responsibilities of Governing Body:
i.
Governing bodies must be ambitious, as they create the circumstances to convert aspiration
into outcomes within a rigorous framework of governance.
ii.
To
ensure proper management, maintenance and custody of the institution relating
to land, building, laboratory equipment’s, funds of the institution including
loans and grants received from AICTE, Central Govt and State Govt.
iii.
Every
higher education institution shall be headed by an effective governing body, which is unambiguously and collectively
responsible for overseeing the institution’s activities, determining its future
direction and fostering an environment in which the institutional mission is
achieved and the potential of all learners is maximized.
iv.
The
governing body shall ensure compliance with the statutes, ordinances and
provisions, regulating the institution and its framework of governance and,
subject to these; it shall take all final decisions on matters of fundamental
concern to the institution.
v.
Individual members and governing bodies themselves
should at all times conduct themselves in accordance with accepted standards of
behavior in public life which embrace selflessness, integrity, objectivity,
accountability, openness, honesty and leadership.
vi.
The
governing body shall meet sufficiently regularly and normally not less than two
times a year, in order to discharge its duties effectively. Members
of the governing body shall attend
regularly and actively participate.
vii.
The institution’s governing body shall
adopt a Statement of Primary
Responsibilities which should
include provisions relating
to:
a)
approving
the mission and strategic vision of the institution, long-term business plans,
key performance indicators (KPIs) and annual budgets, and ensuring that these meet the interests of stakeholders
b)
Appointing
the head of the institution as chief executive of the institution and putting
in place suitable arrangements for monitoring his/her performance
c)
Ensuring
the establishment and monitoring of systems of control and accountability,
including financial and operational controls and risk assessment, clear
procedures for handling internal
grievances and for managing conflicts of interest.
d)
Monitoring
institutional performance against plans and approved Key Performance Indicators
(KPIs), which should be, where possible and appropriate, benchmarked against
other institutions
viii.
The
chair shall be responsible for the leadership of the governing body, and be
ultimately responsible for its effectiveness. The chair shall
ensure the institution is well connected
with its stakeholders.
ix.
The
head of the institution shall be responsible for advice on strategic direction
and for the management of the
institution, and shall be the accounting officer in respect of
the use of Funding Council funds. The head of the institution shall be
accountable to the governing body which shall make clear, and regularly review,
the authority delegated
to him/her as chief executive, having regard also to that conferred
directly by the instruments of governance.
x.
Major responsibilities of the Governing Body
a)
To
uphold the legal statute of the college in the view of AICTE, UGC, State
Government and affiliating university and any other body or agencies of relevance.
b)
To
take decision regarding the intake
and addition or discontinuance of any
program and accordingly recommending principal to take the formal steps
with affiliating body to put the same into action.
c)
Fix
the fees structure and any other charges applicable, in accordance with
recommendation of central planning and budgeting committee and prescribed fees
structure by affiliating university.
d)
To
decide the extension, renovation or procurement plans recommended by central
planning and budgeting committee.
e)
To
decide the promotions or penalties, as recommended by central academic
monitoring committee.
f)
To approve
the budget or recommend necessary correction.
g)
Nominate
and constitute other central committee for smooth discharge of responsibilities.
h)
Discussions
leads to decision on such issues or proposals, which are necessary for
upholding the status of a Reputed Engineering college in the region as well as
full filling the social obligations and aspirations.
Disqualification of membership of the members
of Governing Body
A person shall be disqualified to become a member of Governing Body of
Nucleus Institute of Management and Technology or discontinue as such if he or
she
a)
Is unsound
mind and health;
or
b)
Is an applicant to be adjusted
as insolvent or an un discharged insolvent; or
c)
Is
convicted of an offence involving moral turpitude under any court of law for
the time being or in force; or
d)
Has
been found guilty and major penalties imposed by any judicial authorities or
such other offices of Govt; or
e)
For not being the citizen of India.
Powers and Functions of Governing Body
The powers and functions of the Governing
Body will be as follows. The Governing Body shall exercise the powers and
discharge the functions as follows.
a)
To
ensure proper management, maintenance and custody of the institution relating
land, infrastructure, equipment’s and funds including loans and grants received
from AICTE, Central Govt and govt. of Odisha.
b)
To ensure sanitary condition of the building
and campus.
c)
To
ensure that instructions are imparted in accordance with norms and standards
prescribed by AICTE, New Delhi, Govt. of Odisha and Affiliating university
d)
To
ensure the approval of the appointment of staff by way of selection committee
of the institute in accordance of
norms prescribed by AICTE and Govt. of Odisha.
e)
To
ensure implementation of provisions of acts, instructions and rules and
regulations prescribed by AICTE, Govt. of Odisha in the matter of service
conditions of staff relating to their appointment, leave, provident fund, age
of retirement and disciplinary actions.
f)
To ensure observance and compliance of instructions issued
by AICTE, New Delhi, Govt. of Odisha and Affiliating
university
g)
To maintain
discipline in the institute.
h)
Award
free studentship, scholarship, stipend, prize, rewards and punishments to
students and staff in accordance with the rules and regulations prescribed by
AICTE, New Delhi, Govt. of Odisha and Affiliating University.
i)
To
ensure that the building, land, furniture and facilities available are not being
used for any other purpose (like holding political meetings, communal
meeting, ceremony of special characters for which the feeling of the community
is divided and excited) except for running the AICTE approved courses in the
institute.
j)
To
ensure continued fulfillment of the conditions for extension of approval and
affiliation of the institute.
k)
To
submit reports and returns from time to time to the AICTE, New Delhi, Govt. of Odisha and Affiliating University.
l)
Above
all to create peaceful and favorable study atmosphere totally free from anti-
ragging to proceed forward creating good and moral technocrats.
Registration
number, date, registering authority
Registration Number – 41
Registration Date – 23/11/2007
Registration Authority – Sub Registrar,
Balipatna, Khordha, Odisha
BPUT
Act and Statutes
Website Link
https://www.bput.ac.in/images/documents/BPUT_Act_2002.pdf
